• Zoology Finance Office will email each Pcard holder their monthly Pcard statement
• Each Pcard holder is required to return the Pcard statement with their approval signature to Jackie via e-mail with the accompanied disclosure:
“I hereby certify that I have original itemized receipts for all transactions listed on the Pcard statements for the period of (specify dates). All incurred expenses comply with UBC policies and the sponsor terms and conditions where applicable”
• Jackie will review the statement and e-mail back the card holder requesting the copies of the selected receipts
• The card holder is required to send the copies of requested receipts back to Jackie in the specified time frame. Please note, the receipt photos are acceptable
• The card holders are responsible for keeping the original receipts and submitting them to us once back in the office