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Vendor/ Bill payments below $3,500.00

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Vendor/ Bill payments below $3,500.00

Instructions

  • Use 1 claim per invoice; do not combine multiple invoices
  • Complete all the highlighted sections on the Qreq_Requisition for payment form
    • Payee: vendor's name as written on the invoice,
    • Address: vendor's address,
    • Vendor ID number: to be filled up by Zoology Finance team,
    • Amount: enter the total amount to be reimbursed including taxes, if applicable,
    • Invoice details: include detailed description of the items on the invoice and the reason why it was purchased: explain how it’s related/relevance to the Program or Grant (P/G)  
    • Authorization: signed by the P/G manager

 
Supporting Documentation Guidelines

  • Attach vendor's invoice
  • Provide additional information for the purchase and how it is relevant for the research
  • Research supplies and equipment  must be shipped to a UBC address (to the attention of the person making the order) and the receipt must be billed to UBC.
  • A personal home address is not acceptable.

For more information, please contact the Zoology Finance team:
Phone: 604-822-4265 | Email: finance@zoology.ubc.ca

 

Department of Zoology
4200 - 6270 University Blvd.
Vancouver, BC Canada V6T 1Z4
604 822 2131
E-mail info@zoology.ubc.ca
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