Instructions
- Prior to engaging with a non-UBC individual to perform work, complete the HR fast track assessment form (must be done every time a non-UBC individual is engaged); see link for the form: http://www.hr.ubc.ca/administrators/managing-staff/independent-contractors-vs-employees/
- If the post assessment outcome indicates that the individual should be hired as an employee, please contact Zoology HR on how to proceed,
- If the post assessment outcome indicates that the individual should be hired as an independent contractor, complete the following:
- Create a contract indicating:
- the duration of the work,
- pay rate,
- scope of work.
- Contract must be signed by the contractor to acknowledge the terms of the contract,
- Complete all the highlighted sections on the Qreq_Requisition for payment form,
- Payee: vendor's name as written on the invoice,
- Address: enter vendor's address,
- Vendor ID number: to be filled in by Zoology Finance,
- Amount: enter the total amount to be reimbursed including taxes, if applicable,
- Invoice details:
- invoice #,
- invoice date,
- dates when the work was performed,
- hours worked & hourly rate,
- scope of work.
- Authorization: signed by Program or Grant (P/G) Manager.
- Create a contract indicating:
Supporting Documentation Requirements for paying the invoice
- Invoice from the independent contractor,
- Completed and signed the HR fast track assessment form,
- Completed and signed Copy of the contract,
- Completed Qreq_Requisition for payment form.
For more information, please contact the Zoology Finance team:
Phone: 604-822-4265 | Email: finance@zoology.ubc.ca