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The following regulations apply to Animal Care in the Biological Sciences Building and the Zoology Huts:
Rules for Animal Care
Space and facilities for animals in our Aquarium Rooms, and in the Zoology Courtyard, are arranged through the Facilities Chairman. Sea water is available in the Biological Sciences Complex and in the Zoology Courtyard. Before using sea water, however, please consult Mr. B. Gillespie in the Zoology Mechanical Workshop for confirmation that your intended use conforms to the limitations of the facility.
Dechlorinated water is available in the Biological Sciences Complex, in the Zoology Courtyard, and in the South Campus Large Wild Mammal Unit.
Problems concerning water supply should be referred to the office of the Administrator (Local 2-3384) or to Mr. Bruce Gillespie (Local 2-3387).
Autoclaves are installed in Biological Sciences Building Rooms 1425 (two), 3485 and 3321A. Consult with the Administrator (Local 2-3384) for information regarding use.
Users of this boat should be familiar with regulations contained in "Boating Safety Guide", a publication of the Ministry of Transport. Copies are available from the office of the Administrator (Room 2312, Local 2-3384). Failure to comply with these regulations, which could result in a charge against the boat operator, will be the sole responsibility of the individual concerned.
This room is available for visiting scientists and may be booked through the Chair of Staff, Facilities, and Space (Dr. H. Brock, Local 2-2619). It is not available for seminars or discussion groups. Keys may be obtained through the office of the Administrator (Local 2-3384).
Most species of mammals and birds are protected in the Province of British Columbia and separate permits are required from the appropriate agency for collecting, transporting, and holding these animals before collecting can commence.
General The department has 5 computer rooms to provide faculty and grad students with access to UNIX, Macintosh, and IBM-compatible ("Wintel") computers. In addition, there is a lab of Wintel machines used for teaching undergraduate and graduate courses, and a Macintosh lab that is open to all Faculty of Science undergrads. The Zoology Computing Unit (ZCU) has overall responsibility for departmental computing facilities. It runs the computer rooms, maintains the office computers, and assists with troubleshooting, upgrades and purchases for all computers in the department.
All students have access to e-mail and the web for free, as long as they sign on from locations other than the shared departmental computer rooms (such as a research lab or office). This free access is available either through the ZCU or the University Computing Services. Hands-on use of all departmental computing resources costs each user a $100 annnual contribution, which is usually paid by the thesis supervisor.
There are two ZCU staff members: a manager who is more applications oriented, and a systems administrator who spends more time on systems and communications infrastructure. Both are available to all department members for assistance and consultation.
Access Alistair Blachford, Bioscience Computing Manager, Room 32 of Hut-B6, 822-2645, e-mail: alistair@zoology.ubc.ca
Lance Bailey, Systems Administrator, Room 30 if Hut-B6, 822-6527, e-mail: zaphod@zoology.ubc.ca
Those rooms are in the southeast corner of Hut-B6, which is just south of the Biosciences building.
To obtain a ZCU account, either a freebie or full membership, see one of the ZCU staff. ZCU members are allowed hands-on use of all Zoology departmental computing facilities. Freebie accounts can use Zoology systems for electronic communications from remote locations (such as supervisors' labs) but they cannot dial in over ZCU modems. Free dial-in capability (5 hours per month) is available for students, faculty and staff via the University Computing Services.
The following environment chambers are available in the Biological Sciences Complex. Some have been permanently allocated.
1344 - Common User
2474A - Common User
2474B - Common User
2474C - Common User
3474A - Dr. T. Grigliatti
3474B - Dr. T. Grigliatti
3476A - Dr. W. K. Milsom
3476B - Common User
3476C - Dr. T. Grigliatti
3476D - Dr. D. McPhail
Roof near 4402 -
Corridor 5400 level (West Wing) - Dr. T. Grigliatti
5452 - Drs. J. Steeves & T. Grigliatti
Courtyard - Dr. WK. Milsom
South Campus Animal Care Centre has two environment chambers
The Chair of SFS, Dr. Brock, coordinates the allocation
of use of these chambers.
Mr. Don Brandys coordinates maintenance and repairs.
In addition, there are 12 chambers specifically designed for animal holding and research in the South Campus Animal Care facility. Use of these rooms should be arranged through the Director, Dr. D.R. Jones or the Chair of SFS, Dr. H. Brock.
Users are responsible for cleaning out their apparatus and animals when they cease to use the facility.
The following copying and office support machinery is available.
Copitrak microcomputers are connected to each of the photocopying machines in Room 1337 for the purpose of collecting data on copies made at each machine. By entering individual ID code and account numbers the microprocessors determines charge back costs for billing purposes.
To use the Copitrak machines, please follow the directions on the machine's instruction window.
Copitrak data is collected and printed monthly. The Zoology Finance Office bills users for photocopying charges each month using the detailed account report and a proforma memorandum for signature by the person responsible for the account. The detailed account report lists by account number the date, user by name, number of originals, number of copies made and the dollar amount by user, and total charged against the account.
Users of the Zoology photocopiers having a valid pers onal ID number are advised that should they wish to pay cash for photocopying charges they may do so. The procedures require that the user enters his or her personal ID number and then enter their surname as the account number. The printout of the photocopying charges for cash will be mailed to the users at month end. Users are asked to pay photocopying charges to the Zoology Finance Office in cash when under $5.00 and by cheque when over this amount. When paying by cheque, please make the cheque payabl e to the University of British Columbia.
The copying facility is for use of faculty, office and support staff, and graduate students, in that order of priority. There is no objection to using the machines for long runs during normal working hours providing the user is prepared to interrupt the run to permit use of the machine by those having a higher priority.
Transmission and scanning electron microscopes, operated jointly by the Departments of Botany and Zoology, are available in the Biology EM Facility, Room 0517 of the Biological Sciences Complex.All arrangements for use must be made through the Director, Dr. Elaine Humphreys, Local 2-3354.
Should a student require a knowledge of EM procedures in their research programme, a written request should be directed by the faculty supervisor to the Director specifying precisely the procedures and machines on which instruction is requested.
The following rules apply to the operation and use of the darkrooms and microtome room.
In particular, osmium tetroxide vapour will immediately kill the surface of the eye or cells in the lung. A drop of solution in the eye will cause instant blindness. Most of the resins and modifying components will cause allergic reaction after repeated contact. The aldehydes and xylene may be carcinogenic.
Graduate Students seeking employment should consult a file kept by the Head's Secretary (Room 2362, Local 2-3168). This file contains notices of academic and research appointments available.
Undergraduates who wish summer employment should fill out "Application for Employment Form". These forms are available from the Office of the Administrator (Room 2312, Local 2-3384).
Faculty and Graduate Students who wish to hire summer assistants are requested to consult the application file maintained in the Office of the Administrator (Local 2-3384).
The department has a complete inventory of its scientific equipment. This is maintained by Stores, Mr. Scott Usher, ( Local 2-3391). The Purchasing Department also maintains an Equipment Information System (EIS) http://www.purchasing.ubc.ca
Loan Equipment intended for general use is maintained by Stores. Details will be found elsewhere in this guide Equipment may be taken on loan through Mr. Usher. The faculty member, or in the case of students, the student's supervisor, is responsible for the care and handling of the equipment. If damaged while on loan, cost of repair of returned equipment will be the resp onsibility of the faculty member concerned.
Equipment purchases are made through Zoology Stores. The equipment is labeled, indexed and added to the inventory record before it is taken into use. See purchasing section for more information on equipment acquisition.
Note: Equipment should not be purchased on open orders.
The Zoology Finance Office is located in Room 2310, Biological Sciences Building, Local 2-4265.
Expense Claims: All claims for reimbursement of travel and other expenses must be submitted on the appropriate form with ORIGINAL receipts. Expenses should be itemized and totalled.
Travel Advance & Settlement: Requests for travel advances must be made out six full working days before the money is required. All travel advances must be cleared within 10 days of return by using a Travel Settlement Claim form. Submission of all ORIGINAL receipts is required.
Petty Cash: A cash float is maintained to reimburse faculty, staff and graduate students for small purchases upon presentation of receipts. For expenses over $50, a request for reimbursement will be made through Financial Services.
Payment for Services: Payments to individuals performing services for departments, professors or others must be paid directly through Financial Services ONLY. The individual's address and social insurance number must be shown on the invoices.
Grant Account Statement: A grant account monitoring and information service is provided to grant holders.
Users of aquaria are responsible for ensuring that all connectors are secure and drains are kept clean. These are to be checked on the last working day before each "long weekend" as supply pressure changes can cause drains and lines to become dislodged, and accumulation of waste can result in plugged drains.
Cost of cleaning up floods and repairing damage resulting from avoidable floods will be assessed against the research grant or activity account concerned.
All laboratories are provided with marked broken glass disposal containers. All broken glassware must be deposited in these containers. Care must be exercised to place ONLY broken glassware and not other trash in these containers.
When these containers are full, please deliver to Dry Waste Disposal Area situated next to the Stores loading ramp and collect a new broken glassware container from Stores.
1.0 PRINCIPAL INSURANCE PROGRAMS
1.1 Property: All University-owned physical assets (buildings, contents, furnishing, equipment) are insured, whether located on or off campus. Indemnity is provided either by means of specific property insurance policies or from a self-insurance reserve fund administered by UBC Treasury.
1.2 Licensed Vehicles: Motor Vehicle insurance for vehicles in the UBC vehicle fleet is provided by a separate insurance policy (ICBC). The subject of motor vehicle insurance and claims is addressed in Section 5.0 below.
1.3 Money, Securities and Employee Crime: A Crime policy covers (i) the loss of University assets due to theft or forgery by employees and (ii) the loss of University money or securities due to robbery, burglary or theft.
1.4 Liability to Third Parties: Liability insurance policies have been purchased to protect the University against claims by third parties. Faculty and staff are also protected, provided they were engaged in activities on behalf of the University at the time of the alleged incident. In addition, students, if engaged in certain University- sponsored activities such as practicums, are covered by the University's liability policies. Subject to certain policy exclusions, the insurance pays legal costs in defending a claim and damages agreed by negotiation or awarded by the Court.
1.5 Student Accident: An optional insurance plan, which provides accident (not illness) coverage for UBC registered students when engaged in course work, is widely used. See 6.0 Student Accident Insurance.
1.6 Business Travel Insurance: Insurances applicable to business travel are described in Policy #83, Travel and Related Expenses, issued as part of the 1996/97 UBC Policy Handbook.
2.0 REPORTING ASSET VALUES
The University is required to file a statement of asset values with insurers. It is therefore necessary for Departments to keep UBC Treasury apprised of all asset acquisitions, in excess of $50,000 replacement value, on at least an annual basis.
3.0 PROPERTY REMOVED FROM UBC LOCATIONS
3.1 UBC Property Removed Permanently: All University-owned property permanently away from UBC locations is insured if it has veen identified to UBC Treasury by type, replacement value and location.
3.2 Temporary Relocation of Property: To ensure continuous insurance coverage, UBC Treasury must be advised whenever UBC property valued in excess of $50,000 (replacement cost) is removed from its normal usage location. Failure to report such equipment movements may void the insurance coverage provided.
4.0 PROPERTY, LIABILITY & CRIME CLAIMS (NON-AUTO)
As a result of the relatively high deductibles on the University's property insurance policy, the University if self-insured for the majority of propertyclaims, i.e. they are paid directly from a University self-insurance reserve. In general, a $1,000 deductible will apply and be payable by the Department for each property claim and certain liability claims. The deductible for claims concerning computers, however, if $2,000 or 10% of the loss, whichever is greater, unless a UBC Security Department approved alarm system was operational in the area in which a theft occurred at the time of the loss. The Claim deductible will be increased where repeated claims are submitted and there is clear evidence that a lack of prudent loss control measures contributed to the losses. Claims involving the loss of monies and/or securities are subject to a deductible of $2,500.
Reporting Loss: The following information should be submitted to UBC Treasury,4.1 Reporting of Property Losses: All incidents of theft and vandalism which impact UBC assets must be reported immediately to the R.C.M.P. (224 1322) and to UBC Parking and Security Services (822 4721). Further, all losses which will result in a claim for insurance monies must be reported to UBC Treasury (822 2661) within 48 hours. FAILURE TO REPORT IN A TIMELY MANNER COULD RESULT IN THE VOIDING OF THE INSURANCE COVERAGE.
If a loss is estimated to be in excess of $50,000, notify the Risk & Insurance Manager as soon as possible by telephone (822 2661) prior to sending the formal report.
Claim Submission: A claim for reimbursement concerning a property loss should be submitted to the Risk & Insurance Manager, Treasury, GSAB. The claim should include:
5.0 UBC VEHICLE FLEET INSURANCE
UBC licensed vehicles are insured through ICBC for third party liability losses ONLY. Collision coverage (i.e. "own-damage" -- damage caused due to negligence of UBC driver and not a third party) and Comprehensive coverage for the fleet is provided through a University Self-Insurance Fund administered by UBC Treasury. A $500 deductible, payable by Departments applies to Collision losses. There is no deductible applied against Comprehensive type losses, e.g. vandalism, fire, wildshield damged by rock.
5.1 Vehicle Claims: If an accident involving a UBC fleet vehicle occurs, the vehicle driver must report an accident to ICBC without delay (Dial-a-Claim 520 8222) if the incident:
| (i) | involves another vehicle not owned by UBC | |
| OR | (ii) | causes injuries either to those in the UBC vehicle or to third parties |
| OR | (iii) | causes damage to property of others |
If damages involve only the UBC vehicle due to the negligence of the UBC driver, ICBC insurance will not apply and there is no requirement to contact ICBC.
The vehicle driver is required by law to report in person to police authorities when an accident results in injury or if the combined total damage is estimated to exceed $1,000.
In all cases, the vehicle driver is required to complete a UBC Fleet Motor Vehicle Accident/Damage Report - (blanks obtainable from the Insurance Department 822 5850) and submit it to the Risk & Insurance Manager. Include the ICBC Claim Number, if applicable, on this form.
6.0 STUDENT ACCIDENT INSURANCE
The cost of this insurance is $6/year/student. It provides a $50,000 maximum benefit for death or dismemberment and a $5,000 excess medical coverage, e.g., ambulance, prescription drugs.
Requests for special clean-up of rooms should be passed to the Administrator (Room 2312, Local 2-3384).
Keys are obtained from the Key Control Centre, Department of Parking and Transportation/Campus Security, 6501 NW Marine Drive, on requisition obtained from the Administrator (Room 2312).
Submaster keys will normally be issued to faculty and staff only. Authorization forms can only be signed by the Head, Acting Head or Adminstrator.
A deposit fee is required by Key Control Centre before a key issue is made. This is refunded when keys are returned. If a key is lost and a duplicate is needed, an additional deposit must be paid for each duplicate key issued.
When keys are no longer required, they must be returned to the Key Control Centre.
Keys for special rooms require approva l of persons shown:
Key authorization forms can only be issued to undergraduates upon presentation of a written request signed by a faculty member. Undergraduates can only be issued with a building entrance key in exceptional circumstances.
There is no general departmental library, although there are some special collections in the Fisheries Centre Library, Hut B-8, Room 100. There is a collection of Zoology B.Sc., M.Sc. and Ph.D. theses located in the Cowan Room 2318. Members wishing to consult theses in this collection should contact the Graduate Student Secretary in Room 2318. The B.Sc. Biology theses are located in the Biology Program Office, Room 2521. Theses on loan from the Zoology and Biology collections are limited to a loan period of 2 weeks.
When lamps are burnt out or require replacing, please inform the Administrator in Room 2312 (Local 2-3384).
Incoming mail is received between 9:00 a.m. and 10:00 a.m. daily and is placed in mail slots in Room 2354. Graduate student mail is placed in the mobile units which are located in the hall outside Room 2354 during normal working hours.
Outgoing mail is to be placed by the sender in two separate baskets, marked Campus and Off-campus, in the General Office Room 2354. Outgoing mail is dispatched from the Zoology General Office daily prior to 10:00 a.m.
The Zoology postage meter machine is not to be used for personal mail. Stamps should be affixed to outgoing personal mail by the sender.
The Department will pay postage for all first class mail weighing less than 30g destined for points in Canada and the United States and 20g destined for overseas points. The Department will also pay for all postage on first class mail dispatched from the General Office which is not associated with research. However, postage costs for mailing material which is associated with research, in excess of 30g destined for points in Canada and the United States and 20g destined for overseas points, is to be charged to research grants.
If you are relocating, going on study leave, or an extended trip in which mail is to be forwarded, please provide the receptionist in Zoology General Office with a forwarding address. You are also requested to advise your correspondents of your new address. Mail will be forwarded on a temporary basis only.
If you are relocating permanently, first class mail will be forwarded to your new address for a period of one month after which date it will be returned to sender. Second and third class mail will not be forwarded nor returned to sender - it will be destroyed.
The following types of microscopes are available for issue byMr. Scott Usher in Stores, for use by faculty and graduate students on a temporary loan basis.
Standard Compound Microscopes:
Wild M11, binocular; achromat objectives (4X, 10X, 40X, 100X) substage condenser (NA1.3), integral Kohler illuminator, mechanical stage. These instruments will accept any of Wild's accessories.
Stereo Dissecting Microscopes:
Wild M5 - Magnification range 6X-50X. Working distance 96mm - Ocular 8X.
B & L Stereo Zoom - Power Pod. 7X-3X - Eyepiece 10X WF.
Olympus with base illuminator Model SM - Magnification range 6.3X - 40X - Objective 1X - Eyepiece 10X and 20X. 90mm work distance - Base light mirror.
Olympus Stereo Zoom (Model SZ) - fixed working distance. 1X object - 90mm - Eyepieces G10X, G20X.
Leitz - Stereo: Objectives 1X, 2X, 4X; Eyepiece G8X.
B & L Stereo: Objectives, 3X, 1.3X, 0.66X; Eyepi ece 10X WF.
Accessories:
A.O. Spencer, Kohler Illuminator.
Nicholas Illuminator (spotlighting for dissecting scope).
Procedure for issue: Application for temporary loan will be completed on a Microscope Loan Application Form available from the Zoology General Office. The form is to be completed in single copy and passed to the Administrator, (Room 2316, Local 2-3384). After consideration and approval the form is passed to the Mr. Scott Usher, in Stores, Room 1316, who advises the applicant and arranges issue.
A "Due-In" record is maintained and the microscope is recalled at the expiration of the loan.
Persons who are authorized to have microscopes on loan are personally responsible for returning the instrument to Mr. Usher's custody when no longer required or at the end of the loan period, whichever comes first. Under no circumstances are loan microscopes to be transferred to other persons while on loan. Users of loan microscopes will be fully and financially responsible for these instruments while in their charge and must ensure that they are kept secure at all times.
Notices concerning graduate students will be posted on the notice boards between the entrance doors to Zoology General Office Room 2354 and the Graduate Secretary's Office Room 2318, Biological Sciences Building.
Notices concerning undergraduates, 3rd and 4th year Honour students are posted on a notice board east of the entrance to Room 2346, Biological Sciences Building.
General notices concerning the entire Department are posted on a board to the south of entrance to Room 2318, Biological Sciences Building, and in the coffee room, 1345.
Seminar notices are posted beside the elevator entrances in the South Wing on all floors, except the second, where this board is reserved for safety matters.
Union notice boards are on the corridor wall beside entrance to Room 2316.
Notices pertaining to staff are posted beside the entrance to Room 2312.
If you have a notice you wish to have posted, which is not related to the academic or research activity of the University, would you please clear with the Administrator before posting.
Notices should not be posted other than on bulletin boards. Each month end bulletin boards will be cleared. Notices on doors, windows and walls will be removed immediately.
1.General
There are few office staff members to provide an office support service for a large number of faculty. Hereunder is the assignment of some duties to office staff members and an outline of some office procedures.
2. Assignment of Office Duties
a) Senior Secretary
Secretary to Head:
- Paper work associated with Faculty, Academic Research Associate, Post-doctoral Fellow, Sessional and Lecturer Appointments if funding source is Zoology General account or NSERC Grant funds.
- Maintains Head's and confidential departmental files.
- Maintains file on academic job openings and available PDF scholarships.
- Maintains files on Curriculum, courses and changes.
- Maintains files on faculty research grant applications.
Administrative Clerk
- Provides information and recommendations on financial matters and clerical and technical hiring procedures to faculty, staff, and students.
- Processes requisitions for payment, travel advances, travel settlement claims and internal requisitions.
- Completes staff/undergraduate student appointments, payroll submissions and transfer / severance notices.
- Administers the Work Study employment program.
- Maintains staff personnel records.
- Signs requisitions in the absence of the Administrator.
- Deposits departmental service cash receipts and arranges credits to the appropriate accounts.
Graduate Student Secretary
- Provides information on registration procedures, processes applications.
- Complies with and coordinates information concerning deadline procedures, and communicates these regularly to graduate students and faculty members, i.e., awards, acceptances.
- Ensures that faculty and graduate students adhere to applicable policies and procedures.
- Sets up comprehensive exams, M.Sc. and Ph.D. orals and committee meetings. v) Handles requests for department, e.g., mark changes, course changes, leaves, extensions, transfers, transfer credit, and forwards these with recommendations to the Faculty of Graduate Studies. vi) Prepares student appointment forms; ensures that international students hold valid student visas. vii) Ensures that all necessary documentation for graduate student is submitted to Faculty of Graduate Studies.
- Checks graduation lists.
- Prepares forms and appropriate back-up material for nomination of UGFs, NSERCs, Killams, PDF's and other graduate student awards.
- Maintains bulletin announcements for other graduate programs, defenses, awards, etc.
- Maintains student data base and WEB site information
Secretary to Administrator & Assistant to Administrative Clerk
- Provides secretarial assistance to Administrator.
- Assists Administrative Clerk with typing of requisitions and filing, and other office duties as required.
- Administers Petty Cash, student summer career program, and Zoology Extramural account.
- Processes the departmental charges such as Stores, Electronic and Mechanical Workshops, Photocopying, EM Facility, Animal Care, Vehicle and other charges to activity accounts.
- Audits monthly telephone accounts.
- Issues Key Request forms.
General Office Secretary
- Mail duties.
- Receptionist duties.
- Faculty stationery supply.
- General inquiries.
- Typing of correspondence, seminar notices, manuscripts.
- Booking of department seminar rooms.
3. Mail
Please see instructions concerning postal procedures of this Guide.
4. Typing
A typing service is available for faculty only. This service is limited to official business. The following priorities and procedures apply:
a) Typing required in support of the teaching programme and letters take precedence over other typing.
b) After the teaching programme and letter typing has been handled, research papers, manuscripts and other such material will be typed in the order in which they are presented for typing.
c) Faculty members are responsible for the preparation of their own applications for research grants. When completed, (this includes all appendices, attachments and total copies required) these should be channelled through Ms. Katherine Gorkoff for typing and submission through the Department Head.
d) Should a faculty member require expedited typing service, application hould be made to Ms. Katherine Gorkoff who will negotiate an altered sequence with the faculty involved if possible.
e) Theses cannot be typed during normal working hours. There is no objection to a typist typing theses in her own time by arrangement with the student concerned.
5) Copying
Faculty, staff, and graduate students are expected to do their own copying.
6) Reprints Dispatch
If possible, general office staff will dispatch reprints after mail, telephone, typing and copying services for the department have been carried out.
Because of budget restrictions and contractual commitments staff overtime must be approved by the Administrator in advance.
Should a situation develop which indicates overtime is to be worked, please consult with the Administrator (Room 2312, Local 2-3384) to arrange for staff to work overtime. Should work involve research, the appropriate charges will be borne by the research grant.
Staff may be compensated for overtime by time off or overtime salary rate only if the overtime was approved in advance by the Administrator. Payment for overtime must be approved by the Dean.
Because of the obvious problems of control and the danger of infection transfer and interference with research activity, pets are not allowed in the Biological Sciences Buildings and area.
The following dark room facilities are available for general use:
West Wing Biological Sciences Complex Rooms 2468, 2468A - Graduate students and faculty. Access is arranged through Dr. H. Brock (Room 3486 - Local 2-2619).
Rooms 3468A and 3468B - Graduate Students and faculty. Access is arranged through Dr. H. Brock (Room 3486 - Local 2-2619)
EM Facility Room 0517 North Wing Biological Sciences Complex - Used mainly when related to use of the electron microscopes. Access is arranged through Dr. Elaine Humphreys (Room 0517, Local 2-3354).
Fisheries Facilities - These are arranged through Ms. Ann Tautz (Hut B8 - Room 100G - Local 2-4329).
Photographic supplies are obtained through Research Supervisors. Cameras are a part of the research equipment of the various research groups and in the charge of the Research Supervisors.
The Administrator (Room 2312, Local 2-3384) should be consulted with respect to all matters pertaining to the Plant Operations for the Department of Zoology. Provision of office furniture, building alterations, and like matters are to be arranged through the office of the Administrator. It is particularly important that all negotiations with the University Department of Plant Operations be made through that office.
The following types of projectors are available for issue by Mr. Scott Usher in Stores, for use by faculty and graduate students on a temporary loan basis.
| 8 | Kodak Autofocus Ektagraphic slide projectors, with 4" - 6" zoom lens, remote control, 25 ft. remote extension |
| Note: These are available for temporary loan, for class use, and for small discussion groups. | |
| 2 | Eiki Autofocus slide projectors, with 4" - 6" zoom lens, remote control, 25 ft. remote extension. |
| Note: These are reserved for the Department Seminar use only. | |
| 5 | Projection Pointers |
| 3 Electronic Pointers | |
| 2 Electric Pointers |
1 Overhead Projector
2 Video Sets: VCR and 25" colour monitor, permanently mounted on carts.
Note: These are not to be taken out of the Biological Sciences Building as they are very heavy and could cause injury or sustain damage.
Goods taken out of Canada are liable for customs duty on re-entering Canada unless proper export documentation is completed prior to export. All members of the Department taking goods out of Canada, whether these goods are shipped separately or in company of the member, are to ensure they advise Stores a minimum of two weeks in advance of the date the goods are exported. This is necessary in order for Stores to make the necessary arrangements with the Department of Purchasing to have the required export documentation completed. Should goods be exported without the required export entry form then customs duty may be levied when the goods are returned to Canada.
Theft is a common occurrence on Campus. Please avoid bringing large sums of money to campus, and keep your money on your person at all times. Also, ensure that unoccupied offices and labs are locked.
University theft insurance covers only certain classifications of material. If you keep personal property on campus, you should take adequate security precautions and provide your own insurance.
After normal working hours all entrances to buildings should be locked. When you enter and leave, please ensure that the door is properly secured behind you.
When working in buildings after normal working hours, you should carry identification. If you are requested to assist a person to enter a locked building after normal working hours, satisfy yourself that the person seeking assistance has a right to enter before you permit entry. If in doubt, call the Parking & Transportation/Campus Security at Local 2-2222.
Should you be a victim of personal property theft or become aware that University owned equipment for which you have responsibility has been stolen you should make a full report either to the R.C.M.P. University Detachment, Telephone 224-1322 or to the Office of the Administrator (Room 2312, Local 2- 3384). See INSURANCE, item 4.1 Reporting of Property Losses.
Report of Stolen Property forms a re available in the office of the Administrator.
One seminar room is under Departmental control and can be booked through the Departmental Receptionist (Local 2-2131):
Biological Sciences Room 5458 - 20 persons
Tables
Chalkboard
Projection facilities
A second seminar room is under the control of Room Bookings (Locals 2-3483, 2-4175, 2-5926).
Biological Sciences Room 5460 - 40 persons
Tables
Chalkboard
Projection facilities
The Departments of Oceanography and Botany also have seminar rooms. These may be used by the Department of Zoology when they are not otherwise committed. Arrangements for their use can be made through:
Oceanography - Local 2-3278
Botany - Administration Manager - Local 2-4882
Office and research space is assigned by the Staff, Facilities and Space Committee. Requests for change or additional facilities should be made to the Chair, Dr. Hugh Brock.
Issued to faculty members and Departmental staff only. Graduate students who require letterhead, paper, etc., should direct their request to their supervisor. Departmental correspondence will be stamped and mailed from the Zoology Office.
A small supply of stationery items for use by faculty only is kept in drawers and cupboards beneath mail boxes in Zoology General Office.
Mr. Scott Usher (Zoology) and Mr. Henry Chung (Botany), Room 1316, Phone 2-3391, operate the Consolidated Botany / Zoology Stores. Stores hours are from 8:00 a.m. to 4:00 p.m., Monday through Friday. New arrivals should be introduced to the Stores staff by their supervisors who should advise Mr. Usher of the manner in which they wish supplies to be issued. A list of standard items normally stocked is posted inside the entrance to the Stores. Stores staff will assist in the preparation of Purchase Requisitions.
A new Electronic Blanket Order System, (EBOS - further details available on the World Wide Webhttp://www.purchasing.ubc.ca), has replaced the "Open Order" system. This system is intended for the procurement of low dollar value items from vendors with whom the Purchasing Department has established a prior agreement. When ordering supplies, the user will contact the vendor and MUST provide a 17-digit blanket order number. A Blanket Order number is a 17-alphanumeric code comprising of the following components:
| B (Prefix) | A01 (Vendor Contract Code) | A01 (User Code) 2000000000 (User 10-digit Account Code) |
Mr. Scott Usher, the Department's Order Administrator, will supply information on dollar limits, and the "secret" 3-digit User Code, to authorized personnel in order that they may place orders.
Open Requisitions for Campus Services: New requisitions are issued on April 1 each year and a list is distributed.
April 1, 1997 - March 31, 1998
| Animal Care Centre, South Campus | R616786 |
| Biomedical Communications (Rentals) | R616782 |
| Biomedical Communications (Photography) | R616785 |
| Biomedical Communications (Purchases) | R616783 |
| Biotechnology Laboratory (NAP) | R616781 |
| Bookstore | R616789 |
| Chemistry Stores | R616780 |
| Main Library (Copy Cards/Services) | R616779 |
| Media Services | R616787 |
| Physics Stores | R616788 |
| Sedgewick Library (Film Rentals) | R616776 |
| Woodward Library (Copy Cards/Services) | R616779 |
| Woodward Library (Bibliographic Searches) | R616778 |
| Woodward Library (Medline on Ovid) | R616777 |
There is a telephone in each faculty office. Except in emergencies, the Zoology General Office cannot attempt to locate graduate students, but will take messages and leave a note in the mail box.
There is a pay phone on the second floor of the Biological Sciences Building, adjacent to the entrance of Room 2000.
Requests for change in telephone service should be directed to the Administrator (Room 2312, Local 2-3384). Cost of additional lines and extensions to locals must be borne by research grants.
Each faculty and staff member assigned a telephone by the University at his/her place of work is held responsible for charges for all calls originating or received at his/her telephone regardless of who originates or receives calls. It is therefore recommended that users obtain telephone authorization codes and request toll denied status for their telephones.
Loan tools are held by Mr. Scott Usher, in Room 1362.
Tools may be borrowed subject to the following:
(i) Returning tools in the same condition they were in when borrowed;
(ii) If tools are lost or damaged then the cost of replacement or repair must be borne by the borrower or by the research grant if they were used on a research project.
Should the loan period as in a. above be insufficient, consideration will be given to extensions, but not exceeding a total of 10 working days. The workshop MAY NOT release Workshop equipment on loan.
In the event of a breakdown of scientific equipment, refrigeration equipment, controlled environment chambers, failure of air or water supply during office hours, contact the office of the Administrator (Room 2312, Local 2-3384), so that necessary corrective action can be arranged, either through Zoology Workshop, Department of Plant Operations, or commercial servicing agency. The trouble calls operator can be contacted at Local 2-2173 between the hours of 4:30 p.m. and 8:00 a.m.
There are Ultra low deep freezers in the locations listed below. Prospective users MUST OBTAIN THE PERMISSION OF THE OWNERS before storing materials in these freezers.
Room 3321A Dr. V. Auld/Dr. L. Matsuuchi
Local 2-1977/Local 2-4881Dr. T. Snutch/Local 2-6968
Room 3474Dr. T. Grigliatti/Dr. H. Kasinsky
Local 2-2161 /Local 2-2960 Outside Room 5470
Department/Mr. Scott Usher
Local 2-3391
The Department of Zoology vehicle pool is comprised of a 12-passenger van and three 1/2 ton pickups. Priorities used in allotment of vehicles shall be:
Drivers must possess a valid driver's license issued by the Province of British Columbia. Vehicles not to be used for personal use. When not in use, vehicles are to be parked in assigned areas adjacent to the Biological Sciences Building.
Keys, log book and credit card will be collected from the Stores and returned there after use. Should Stores be locked, keys, log book and credit card are to be inserted in the mail slot in the door to Room 1316. Users who plan to use a vehicle on a weekend should collect key and credit card from Stores prior to 4:00 p.m. Friday.
In the event of an accident or unexpected major repair incident beyond the ability of the driver with credit card to handle, please contact Mr. Scott Usher in Stores, (604) 822-3391 or Mr. Henry Chung (604) 822 5040 to obtain an official purchase order number.
User will record out and in mileage, destination, name and details of any untoward incident, as well as gas and oil added, in the log book. Credit card receipts for purchases must be retained and returned to Stores along with vehicle keys.
Vehicles should be returned with a full gas tank. Stores staff will inspect the vehicles weekly (oil levels, battery, etc.) and arrange for maintenance and, if necessary, repair to ensure current serviceability.
Rate Structure
12-Passenger Van $25.00 for one half day $40.00 for one day $105.00 for three days ($35.00 per day) $165.00 for five days ($33.00 per day) $210.00 for seven days ($30.00 per day)
A charge of $0.14 per kilometer for the van is also made to offset vehicle operating costs. The department pays for all gasoline and oil.
Note that a half day is 8:00 a.m. to 12:00 noon or 12:00 noon to 4:00 p.m. A $30.00 overnight charge will be made if the vehicle key and credit card are not returned to Stores by 7:30 a.m. the next morning.
1/2 Ton Pickup Trucks:
Pickup trucks should be used primarily for on-campus errands and for trips within a 100 kilometer radius of the University. The rate structure is designed to promote short trips of one hour or less as well as to serve as many users as possible during the Monday to Friday peak period.
$3.00 one half hour (no mileage charge) $6.00 one hour (no mileage charge) $25.00 per day (plus $0.12 per kilometer mileage charge) Note that the department pays for all gasoline and oil.
There will be a special Saturday and Sunday rate of $45.00 plus a mileage charge of $0.12 per kilometer. A $20.00 overnight charge will be made if the vehicle key and credit card are not returned to Stores by 7:30 a.m. the next morning.
I have read and agree to the following terms and conditions in leasing a vehicle from the Department of Zoology Vehicle Pool during the period ________________ to ____________________.
| Spare Tire | Roof Rack |
| Flares | Fire Extinguisher |
| Jack | Wheel Wrench |
| Jack Handle | Registration |
| First Aid Kit | Credit Card |
| Other |
_________________________________
Signature of Grant Holder
A well equipped Electronic Workshop operates in Room 1365. A Senior Engineering Technician, Mr. Don Brandys (Local 2-6750) is in charge. This shop is available to design, manufacture, and maintain, electronic apparatus.
A well equipped Mechanical Workshop operates in Rooms 1363, 1363A, 1372 and 1374. A Senior Engineering Technician, Mr. Bruce Gillespie, is in charge (Local 2- 3387). It offers a design, manufacture, repair, and maintenance, service involving the use of wood, metals including sheet, formed and bar monel, exotic metals and plastics.
All materials used are charged to the grant or activity account at cost. A nominal labour charge of $15.00 per hour is levied against research grants. This charge is for design time as well as bench time.
                     
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